Defaults
There are some informational fields that will help speed up data entry. There are other fields that tell the program what to do in certain situations. Default values are very important to effectively run Easy Church Membership. The following is a breakdown of these fields and how the program will use them.
Progam Defaults
Member and Family Entry Defaults
The fields for city, state and zip code are the default values that will be inserted automatically when adding a new prospect or ministry member. The goal here is to make data entry as fast as possible. The values used should be the name of the city and zip code that will be the most frequently entered. Unless your ministry area crosses the state line you will never have to enter the state.
Member Options
Backup Reminder
Check the Warn Backup box if you want to be reminded to make a backup of your data files. If the program has been installed on a network and there is a backup plan you do not need to enable the warning. If a warning is desired indicate the number of days to allow between backups.
Backup Options
Zero number of days will warn you everyday! If installed on your church network having a backup plan this warning does not need to be implemented.
Sabbath Options
New with version 5.0 is the use of user defined terms. We have tried to make Easy Church Membership as generic as possible. We realize that denominations can use different names but have a similar structure. One example is Deacons and Elders. Their dedication to service for the Lord is the same but the name is different.
To be able to meet some of these differences we have added the Sabbath day of the week selector and a name for your Sabbath Bible study. The default is Sunday and Sunday School.
Sabbath Options
Select your Sabbath day if is not Sunday. Enter the name of your Sabbath Bible study name.
Mid-Week Options
Until version 5.0 of Easy Church Membership we did not have a way to maintain and track any mid-week Bible study. Your church can now track a mid-week Bible study classes. As with the Sabbath day and Bible study name, select the mid-week meeting day and assign a new to the mid-week Bible study.
Mid-Week Options
The days of the week are used to test dates when entering titles, pledges and attendance. If you do not use a date whose day does not match the program will warn you but not stop you. It is important that attention is paid when entering dates. Incorrect date - day relations will effect the output of reports possibly creating many more entries, thus many more pages than is necessary.
Note: Both the Sabbath and mid-week Bible study names are limited to 15 characters.
The names you enter in the user defined caption fields will be used in place of "Sunday School" or "Mid-Week" on the pull down menu system, the field captions plus the window and report titles. Important Note: After making a change to any of the four fields the change will not fully take effect until Easy Church Membership has been closed and restarted.
Remember Password
Click the Remember Password check box to have the program open protected features once the correct password has been entered for the current session.
Remember Password
Also see Security
Outreach Ministry Default
To effectively use the Outreach feature of Easy Church Membership a ministry name must be assigned. This will allow church members to be added to the outreach ministry.
Outreach Ministry Default
There must be ministry members before the Team Builder function can be used. This ministry is the basis for the available members.
Family Mailing Label Options
There are a total of 4 mailing label options for the family.
Family - this includes the last name only and should be used when the document is addressed to the entire family. For example: The Langer Family
Formal - this includes a salutation and middle initial, if any and the last name. For example: Mr. Robert C. Langer.
Friendly - this will include the nick name, if any or the first name and last name. For example: Bob Langer.
Family Mailing Label Options
Added with version 4.0 is a custom label option for the Family. This feature must be turned on by clicking the check box before it will be used. In the event no custom salutation has been entered for a family the program will use the selected option from the Family Mailing Label Format.
The custom label entry field is on the Family update window. Here you can enter, for example: Mr. Robert and Bonnie Langer. The length of the field is thirty (30) characters which is the longest address line on the mailing label.
Member Mailing Label Options
The Member Mailing Label options are similar to the Family options.
Formal - this includes a salutation and middle initial, if any and the last name. For example: Mr. Robert C. Langer.
Friendly - this will include the nick name, if any or the first name and last name. For example: Bob Langer.
Member Mailing Label Options
Note: The mailing label option must be selected before any labels are printed.