There are a number of files that are related to parent files and need to have at least one valid entry before the parent can be saved. (Remember the required fields? These are fields that must have something entered before the record can be saved. But there are other fields that may not be required but when are used must have valid data.
These files are:
| • | artist, |
| • | artist, |
| • | Category, |
| • | Composer, |
| • | Medium, |
| • | Style, |
| • | Theme, |
| • | Voice. |
To search most all of these files, all you need to do is start typing when the focus is on the list box. (The list box will have a yellow background when it has the focus.) As you type the program will go the the first instance it finds that matches the characters you have typed.
Searching for the artist Smith
In our sample database when searching the artist file for smith, the name Smith, Henry will be highlighted by just typing the first letter.
Adding a new artist to the artist file
Click the Add button or press the Insert key will open a blank line in the list. Enter the name and press the Enter key. As soon as the Enter key is pressed the new record will be added, sorted correctly and still be highlighted. If you change your mind press the ESC key to exit the add process.
See Lookups.